Privacy Policy

Updated November 12, 2026. Apply with Facts is a KPT Industries product.

We use your information to find internships, prepare the application materials you request, and run your account. This page describes the current private-preview service.

Your account

Clerk handles sign-in, sessions, and optional authenticator verification. We use your account identifier, verified email, and display name to identify your account, protect access, and administer purchases and referrals. Our account database stores a protected email fingerprint; Clerk holds your account email and authentication information.

When Google sign-in is available and you choose it, Google provides Clerk with your Google account identifier, email, and basic profile information such as your name and profile image. We use that information for account creation, sign-in, and account display. This connection does not request access to Gmail, Drive, contacts, or your calendar. You can review or revoke Google access in your Google Account settings. Revoking access does not itself delete records already held by Apply with Facts.

Your resume and applications

You can enter your experience or upload a resume for text extraction. The upload is processed by our server; the original file is not saved to our application database. You review the extracted information before saving your profile. We store your saved profile, search preferences, selected postings, generated materials, and application status so you can return to them. Profile and application content is encrypted in application storage. Unsaved profile edits may be kept in your browser tab for recovery.

When you ask us to prepare an application, relevant profile details and the posting are sent to OpenAI through its API to generate and review the materials. We request that API responses are not stored as retrievable responses; this is not a promise of zero provider retention. OpenAI processes requests under its applicable API data policies. Avoid putting information in your profile that you do not want processed this way.

We retrieve listings from supported employer career-page providers. Searching and preparing materials does not send your resume to employers or submit an application. When you follow an employer link and apply, that employer and its application provider handle the information you give them under their own policies.

Purchases and referrals

Stripe processes payments. We store purchase identifiers, amounts, payment status, credit transactions, and referral attribution to deliver credits and handle refunds, disputes, and rewards. Card details are entered through Stripe and are not stored in our application database.

Text a friend and Email a friend open your own messaging application; recipients selected there are not collected by those sharing buttons. If managed email invitations are available and you choose to send one, we process the recipient address, invitation, permission confirmation, delivery status, and unsubscribe records through Ninjas and its email provider. The recipient can unsubscribe from future managed invitations. Optional link texts are described in the separate SMS privacy notice and SMS terms.

Service providers and administration

Clerk, OpenAI, Stripe, our hosting and database providers, and enabled messaging providers process information needed for these functions. Authorized administrators can review account, session, purchase, usage, and operational information to support customers and prevent abuse. The account dashboard does not expose customer resume content. Access needed for support, security, or maintenance is limited to authorized operators. We do not sell personal information or share it with third parties for their marketing.

Authentication cookies and browser storage keep you signed in, preserve preview access, and recover work. Request and service records support security, error diagnosis, usage limits, and billing. Our application error messages exclude resume content and messaging payloads.

Retention and your choices

Saved account and application records remain available while we operate your account. We also retain transaction, consent, suppression, and security records for accounting, abuse prevention, and honoring your choices. The preview does not yet have an automatic retention schedule or a self-service process that erases every record across providers.

You can edit your profile and manage sign-in settings in your account. For access, correction, deletion, or other privacy requests, email sebastian@kptindustries.com. We may need to verify the request and retain records required for transactions, security, or legal obligations. Deleting or disconnecting a sign-in method alone does not erase application or payment records.

We will update this page when our data practices change. Questions about this policy can be sent to the same support address.